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TECHNIQUES OF ARCHIVE AND HANDLING
OF DOCUMENTATION 01 | Funções de Suporte Administrativo

01 | Administrative Support Functions
Requirements
No Requirements

Archive and Documentation are fundamental tasks for any company or institution to develop its works rigorously and in an organized way.
This course allows trainees to acquire the necessary knowledge to act efficiently in archiving and handle all the documentation of the
company or institution.

CONTENTS
OBJECTIVES
Module 1 - Document Management
At the end of this training course, trainees will be able to - Document: Definition/Concept
efficiently organize and manage an archive, complying - Classification of Documents by Gender and Nature of Subject
with the modern techniques of documentation/ information
handling.
Module 2 - Correspondence, Classification and Characterization
- Official and Particular Correspondence
ADDRESSEES - Fundamentals to Elaborate Correspondence
- Differences Between Protocol Book and Synopsis
Administrative personnel who need to acquire or update
knowledge in the sectors of archiving and documentation; Module 3 - Role of Archive in Institutions
everyone interested on this sector.
- Purpose of Archive
- Functions of Archive
- Stages of Archive Facing its Evolution Stages
- Activities of Current Archives
- Archiving Basics
Module 4 - Organisation, Reorganisation and Administration of Archive
- Analysis, Assessment, Selection and Elimination of Documents
- Permanent Guard Documents
- Loan and/or Consultation of Archive
- Motives for a Wrong Archive Functioning
- Conservation and Preservatoin of Documents
Module 5 - Modern Techniques at the Service of Archive
- Microfilming
INFORMATION - Computerization of Administrative Archiving (Automation)
Hours: 30h
Time: See Training Plan Module 6 - Documentation Centres and Similar
Material Delivered: Training Support Material - Documentation Bodies
Training: Attendance Required - Documentation/Information Centres
Regime: Working Hours / Post-Working Hours - Similarities Between Library and Archive

METHODOLOGIES

Methodologies used by the trainer will be
expository, demonstrative and/or active, favouring
the latter whenever possible.

ANGOLA +244 225 400 399 | www.get-ao.com ∙ PORTUGAL +351 244 820 630 | www.get-pt.pt ∙ MOÇAMBIQUE +258 857 367 374 | www.get-mz.com 7